Room Description Tool: Grid Method

I. Introduction

The Room Description Tool: Grid Method (Nº 2) is one of the four room description methods included in the Room Description Tool, a very useful tool created by LICIEL Diagnostics to help you describe the property to be inspected. The other methods are:

Simple Method (Nº 1)
Assisted Method (Nº 3)
Lead-WDO Method (Nº 4)

Note: These room description methods are explained in detail in independent WikiLICIEL articles. The Room Description Tool: Introduction, which help you describe the general structure and room components of the property subject to inspection, is also documented in a separated WikiLICIEL article. Kindly refer to those articles for more info.

This article is intended to show you how to use the Room Description Tool: Grid Method. This tool allows you to choose from a set of pre-set options to create a property description. The Visited Rooms list, on the left, is determined by the List of Rooms you defined in the Field Section: Basics Tool: List of Rooms tab.

You can also add a room using Assisted Entry (see section "I._BAdding a Room Using Assisted Entry", below). Rooms having elements that have already been described display in red.

I._A Describing a Room Using the Grid Method

1. Click in the Visited Rooms list on the left to select the room that you want to describe.

2. Check the Edit Mode box in the upper right corner.

3. Click one of these buttons:

	to add the selected room at the bottom of the list.
	to add the selected room above a selected line in the list.

4. Use either the drop-down menus, or enter text to complete these fields:

Type, Description

Select a component from the drop-down menu, or enter text in the field. You can specify any component using the drop-down menu as a text field.

Use these buttons as needed to manage the description:

	to move the selected line up or down in the grid.
	to import or export a Grid Method Room Description as a spreadsheet.
	to add the selected room at the bottom of the grid.
	to duplicate the selected line.
	to add the selected room above a selected line in the grid.
	to delete the selected line in the grid.
	to duplicate a room's components based on a selected room.
	to copy the selected room's components to another room.
	to sort the grid based on the Location field.

I._B Adding a Room Using Assisted Entry

The Assisted Entry window allows you to add rooms with a data entry interface, saving time by using the preset buttons and drop-down menus (kindly refer to section "I._D Configuring Options for Assisted Entry", below).

The buttons allow you to toggle the input mode between button mode and drop-down menu mode for each of the fields where it is available.

1. Double-click in any area of the Visited Rooms list to display the Assisted Entry window.

2. Complete the Location/Level and Building/Level # fields. You can choose from the drop-down menus, enter text, or use button mode.

3. Complete the Reason not inspected field if applicable. You can choose from the drop-down menus or enter text, or click on to clear the field.

I._C Deleting a Room Using Assisted Entry

1. Double-click in any area of the Room Description Grid Method Rooms list to display the Assisted Entry window (above).

2. Click in the Rooms List on the left to select the room you want to delete.

3. Click on (below the Rooms List) to delete the room.

I._D Configuring Options for Assisted Entry

1. On the Home screen Menu bar, click on Tools > Software Settings to display the Software Settings window.

2. Click on Databases > Drop-down Menus to display the Drop-down Menus tab.

3. Select a Function from the drop-down menu to modify the Room List options.

Description Database Modification Options
This Function	modifies the options for...
Room List - Building Type and Venue Type (during input of Room information)	Location/Level (buttons or drop-down) Only the first 12 entries display in button mode, but all entries are available using the drop-down mode. You can reorder the the list in the Software Settings to be sure the ones you want display as buttons.
Room List - Room type (during input of Room information)	Room type drop-down Display of the Room type drop-down list (below the Name of Room/Area buttons) toggles on or off when you click the button on the bottom row.
Room List - Name of Quick Access Controls	Name of Room/Area buttons
Room List - Reason for non-inspection	Reason not inspected drop-down menu