Room Description Tool: Simple Method

I. Introduction

The Room Description Tool: Simple Method (Nº 1) is one of the four room description methods included in the Room Description Tool, a very useful tool created by LICIEL Diagnostics to help you describe the property to be inspected. The other methods are:

Grid Method (Nº 2)
Assisted Method (Nº 3)
Lead-WDO Method (Nº 4)

Note: These room description methods are explained in detail in independent WikiLICIEL articles. The Room Description Tool: Introduction, which help you describe the general structure and room components of the property subject to inspection, is also documented in a separated WikiLICIEL article. Kindly refer to those articles for more info.

This article is intended to show you how to use the Room Description Tool: Simple Method. As you will see, this method uses checkboxes and text entry fields to describe the different areas.

The Visited Rooms list, on the left, is determined by the List of Rooms you defined in the Field Section Basics Tool: List of Rooms tab. You can also add a room using Assisted Entry (see section "I._DAdding a Room Using Assisted Entry", below).

Besides, you can describe all applicable Components and enter Comments in the Additional Info section at the bottom of the window. Rooms having elements that have already been described display in red.

I._A Describing a Room Using the Simple Method

1. Click in the Visited Rooms list on the left to select the room you want to describe.

2. Complete the applicable sections. The yellow text field at the bottom displays a summary of your comments.

Floor, Wall, Ceiling

Use the checkboxes in these sections to describe the component that you're inspecting. The color checkboxes allow you to select the color of the coating or material. If the color is not listed as one of the checkboxes, you can select a color from the drop-down menu or enter text in the field below the color selections.

Window, Door, Baseboard

Use the drop-down menu to describe the component that you're inspecting. (Please, note that the drop-down menu is a freely editable text field.) Select a color from the drop-down menu or if the color is not listed in the drop-down menu, you can enter text in that field.

Addl. Info

Use the checkboxes in this section to indicate that you have found the described element (Built-In Furniture, Hollow Wall, Adhesive Flooring) within the property you're inspecting. Select a description or enter text in the Roof Underlay drop-down menu. These will appear in the Comments box.

Additional Information

LICIEL automatically inserts Comments based on your selections in the Addl. Info fields. You can double-click in the Additional Information box to display Comments window, where you can add or modify the text as needed, then click on to save the Comments. To cancel them, click on .

3. Back on the Simple Method tab, click on

I._B Copying a Room's Description from a a Selected Room

1. Click in the Rooms Visited list on the left to select the room you want to add the Description from another room.

2. Click on to display the Select Template window:

3. Check to select the template (source) room in the window above.

4. Click on .

I._C Copying a Room's Description to Selected Room(s)

1. Click in the Rooms Visited list on the left to select the room you want to copy (the source).

2. Click on to display the Mirroring room window.

3. Check the room you want to receive the selected Description, or click on to select all rooms.

4. Click on .

Use these buttons as needed to manage the description:

	to open the Photo tool, which allows you to select an existing photo from your hard drive, or take a new photo if your hardware is capable. --->--> See the WikiLICIEL "Photos Tool" article for more information.
	to sort the Visited Rooms.
	to record the data for the selected room.
	to preserve all data for the selected room.
	to clear all data for the selected room.
	to delete all Comments.

I._D Adding a Room Using Assisted Entry

The Assisted Entry window allows you to add rooms with a data entry interface, saving time by using the preset buttons and drop-down menus (kindly refer to section "I._F Configuring Options for Assisted Entry", below).

The buttons allow you to toggle the input mode between button mode and drop-down menu mode for each of the fields where it is available.

1. Double-click in any area of the Visited Rooms list to display the Assisted Entry window.

2. Complete the Location/Level and Building/Level # fields. You can choose from the drop-down menus, enter text, or use button mode.

3. Complete the Reason not inspected field if applicable. You can choose from the drop-down menus or enter text, or click on to clear the field.

I._E Deleting a Room Using Assisted Entry

1. Double-click in any area of the Visited Rooms list to display the Assisted Entry window (above).

2. Click in the Rooms List on the left to select the room that you want to delete.

3. Click on (below the Rooms List) to delete the room.

I._F Configuring Options for Assisted Entry

1. On the Home screen's Menu bar, click Tools > Software Settings to display the Software Settings window.

2. Click on Databases > Drop-down Menus to display the Drop-down Menus tab.

3. Select a Function from the drop-down menu to modify the Room List options.

Description Database Modification Options
This Function	modifies the options for...
Room List - Building Type and Venue Type (during input of Room information)	Location/Level (buttons or drop-down) Only the first 12 entries display in button mode, but all entries are available using the drop-down mode. You can reorder the list in the Software Settings to be sure the ones you want display as buttons.
Room List - Room type (during input of Room information)	Room type drop-down Display of the Room type drop-down list (below the Name of Room/Area buttons) toggles on or off when you click the button on the bottom row.
Room List - Name of Quick Access Controls	Name of Room/Area buttons
Room List - Reason for non-inspection	Reason not inspected drop-down menu